Job Description – Groups’ Support

JOB DESCRIPTION

 

GROUPS’ SUPPORT

 

The Role

 

To give support to existing and new coordinators in a variety of ways

 

General

 

  • Answer queries from coordinators
  • Collect information from coordinators
  • Keep coordinators informed of any relevant information from Committee, National Office and North West Region.
  • Keep Committee informed
  • Keep list of Activity Groups up to date
  • Keep web manager, David English, informed of changes.

 

Setting Up New Groups

 

  • Put details in newsletter. This can be an offer from a member or a suggestion.
  • Collect names and phone numbers of those expressing an interest.
  • Organise initial meeting to decide on: day, time, location, frequency and coordinator.
  • Distribute relevant financial paperwork.
  • Follow up phone call.

 

Organise Coordinators’ Lunch

 

  • Decide on date at Committee meeting.
  • Put together a team of helpers.
  • Book venue
  • Book Caterer
  • Complete booking form and pay the deposit.
  • Email/post invitations to coordinators, tutors and additional ‘helpful’ members.
  • Compile an attendance list.
  • Produce name badges.
  • Liaise with caretaker regarding access and table layout.
  • Liaise with Computer Support.
  • Organise banqueting roll and flowers for the tables.
  • Tip for caretaker if suitable/relevant.